During the Andover High School Building Committee Meeting on 3/30/2023, HMFH Architects and PMA Consultants presented preliminary cost information for the Courtyard (Addition/Renovation), Campus 2 (New Building), and Campus 2 with New Theater (New Building) remaining site approaches, the Town Manager gave a preliminary summary of tax implications for the project, and results of the March 2023 community survey were shared.

Feasibility Design Cost Estimates

The project team prefaced the cost discussion by explaining any cost figures presented during the current Feasibility Design stage are preliminary, and are used to compare the 3 site approaches and inform the Building Committee’s decision on a final, preferred building option. At this stage, the construction costs are based on the gross floor area of the different buildings and escalated using industry standard multipliers to arrive at a total project cost.

Two professional estimators – Ellana (selected by PMA, owner’s project manager) and PM&C (selected by HMFH Architects) – independently determined cost estimates for each approach, then came together to reconcile the estimates. The process included a meeting held between both estimators, PMA Consultants, HMFH Architects and their sub-consultants to analyze the independent estimations, including verifying quantities, unit costs, and scope captured by each firm. As a result, construction estimates were reconciled within approximately 3% for the addition/renovation approach, and 1% for the new building approaches.

In keeping with adherence to the MSBA standard procedure, the cost options presented during the 3/30/2023 Building Committee meeting use the estimate of the designer (HMFH Architects), and so PM&C’s figures are the cost estimate of record.

During today’s presentation to the Building Committee, the project team explained the pricing structure, categories of expenses, and what comprises construction costs and total project costs. Essentially, the construction costs include all the “brick and mortar” expenses that are required to construct the building and site, along with the associated markups including cost escalation, bonds/insurance, contingencies, etc. The construction costs do not include soft costs which makeup the difference between construction costs and the total project costs. Soft costs include items for owner contingencies, architecture/engineering costs and additional services, owner’s project manager costs, testing, furniture/fixtures/equipment (FF&E), etc.

The preliminary base Feasibility Design Phase Total Project Cost Estimates for the Andover High School Project presented during the 3/30/2023 Building Committee meeting were as follows:

• Courtyard (addition/renovation):  $567,864,000
• Campus 2 (new building, renovate Collins Center):  $503,821,000
• Campus 2 with New Theater (new building):  $480,847,000

Estimates were also presented for additional aspects of the project which do not need decisions at this point in the project and that the Building Committee will have an opportunity to consider as the design progresses including:  upgrading the mechanical plant from the base option to air source heat pump or geothermal ground source; use of a heavy timber structure in public areas of the building; providing sustainable irrigation through rainwater harvesting or groundwater wells; installing porous pavement in parking areas; providing artificial turf on the plateau field; adding a parking garage; providing a new skate park; and providing sports lighting. These additional costs change based on the preferred approach (courtyard, campus 2, or campus 2 with new theater) and are included on page 2 of the summary project cost estimates.

The individual reconciled construction cost estimates (without the soft cost markups) for the Ellana estimate and PM&C estimate have been provided for reference. Additionally, the construction cost estimate (again without soft cost markups) as presented at the 3/30/2023 Building Committee meeting to breakout potential scope via alternates can be found here.

Initial Look at Tax Implications

The Andover Town Manager provided an update on the preliminary, anticipated tax impacts using estimates for the Campus 2 with New Theater base site approach. The slide also includes a chart showing the impact of various level of debt service at different interest rates.

It was noted the impact to taxpayers will vary based on interest rate at the time of borrowing, and that borrowing will occur at multiple times during the project (not just once), so multiple different interest rates will influence borrowing cost and taxpayer impact.

March 2023 Survey Results

The project team also provided an update on the results of the community survey that was conducted between 3/1/2023 and 3/15/2023.

Thank you to everyone who took time to respond to the survey. The information collected will help the Building Committee understand the community’s priorities for a future project and inform the Committee’s decision to recommend a preferred building option on 4/6/2023.

Upcoming Meetings

Here is an overview of the path forward for the Feasibility Phase of the project:

• April 6th (morning): Andover High School Building Committee votes to recommend a preferred building option (Courtyard vs. Campus 2 vs. Campus 2 with New Theater)
• April 6th (evening):  Preferred option presented to the School Committee for their consideration
• April 13th:  Community Forum #7
• April 10th or 24th:  Preferred option presented to the Select Board for their consideration

Additional cost detail can be found in the presentation from the 3/30/2023 Building Committee meeting. Please note there are some minor revisions made to the presentation that are noted. The meeting was also recorded by AndoverTV and is available in their meeting archive.

The Andover High School Building Committee is hosting Community Forum #6 on Wednesday, March 29^th at 7:00 PM in the Memorial Hall Library.

The conversation will be largely focused on education, including the ways a school facility has an impact on academic programming and education, and what Andover educators envision for Andover High School students.

Educators, members of the Architecture team, project managers, and members of the building committee will be available to discuss the project and hear your feedback. Please join us!

The AHS Building Committee will be holding our next public meeting on Monday, March 27th at 8:00 AM. The meeting will be held remotely and you can attend through zoom using this link:
https://zoom.us/j/91605490908?pwd=OHZPTzkwaGtiUWZIK21laDh2bHI5QT09

The meeting will include a discussion of the impact an AHS construction project could have on the town’s debt limit, consideration of the warrant article for schematic design funding, and discussion of a public comment policy.

The full agenda can be found here on the town website:
https://andoverma.gov/AgendaCenter/ViewFile/Agenda/_03272023-5438

This meeting is being held in addition to the Thursday, March 30th Building Committee meeting where members of the project team will present high level feasibility costs for the Committee to consider in determining which of the remaining approaches should be the final, preferred option.

To have future meeting agendas automatically emailed to you or to receive text messages when an agenda is posted, please sign up through Andover’s Notify Me tool:
https://andoverma.gov/list.aspx#agendaCenter

We look forward to seeing you, but if you cannot attend, meetings are livestreamed by AndoverTV and later available in their meeting archive.

The AHS Building Committee meeting previously scheduled for this Thursday, March 23rd, is being postponed to next Thursday, March 30th.

The project team (including professional estimators, architects and owners project managers) continues to prepare cost information on the remaining site approaches (“Courtyard addition/ renovation, “Campus 2” new building, and Campus 2 with new theater), and that information will be presented to the Building Committee and community at that time, along with an update on the anticipated tax impacts for each approach.

Please join us in the School Committee Room (30 Whittier Court, above the Robb Senior Center) at 7:50 AM on March 30th. The meeting will also be televised on AndoverTV, livestreamed from their website, and recorded for viewing out of their online meeting archive. Thank you for attending, and for your ongoing feedback and engagement!

During the Andover High School Building Committee Meeting on 3/2/2023, an update of the draft Feasibility and Schematic Design timeline was provided. The timeline was adjusted to reflect the School Committee and Select Board voting on the preferred option recomended by the Building Committee ahead of the May 2023 Town Meeting.

The AHS Building Committee also included additional community forums (3/9 and 3/29/23) to allow for feedback before and after cost information is received on 3/23/2023 to help inform the committee’s decision. It is anticipated that that the committee will vote on a preferred building option (Courtyard vs. Campus 2) on 3/30/2023 or 4/6/2023.

HMFH Architects provided a design update that focused on the evaluation of the Campus 2 and Courtyard site approaches, which included the following: current space summary for each scenario, the proposed Net Floor Area (NFA) and Gross Floor Area (GFA), draft design and construction schedules, phasing diagrams, and updated evaluation criteria that included accommodations above and beyond ADA/MAAB requirements.

The images below reflect the phasing diagrams presented for both site approaches along with a comparative summary chart. The full presentation can be found here.

The project team also noted that Feasibility documents have been issued to PMA Consultants’ and HMFH Architects’ independent construction cost estimators for a preliminary pricing analysis, which will be presented at the next AHS Building Committee meeting on 3/23/2023. The project team cautioned that the Feasibility Study documents are preliminary and the construction cost estimates will be high-level with industry standard multipliers to generate a total project cost. This information will be used for comparison purposes only to help inform the committee’s decision.

The AHS Building Committee also shared the following related to community feedback opportunities:

• Attend our March 9th & 29th Community Forums at 7:00 PM at Memorial Hall Library
• Complete our AHS Project Community Survey which is open now through 3/15/23. It can be accessed by visiting: surveymonkey.com/r/AndoverHSProject

Please join the AHS Building Committee at our next public meeting, scheduled for Thursday, March 2, 2023, at 8:15 AM in the Select Board Conference Room (Town Offices, 36 Bartlett Street).

HMFH Architects will be providing a design update that analyzes the two remaining site approaches that were selected for further exploration and pricing during the last AHS Building Committee meeting on 2/9/2023.

As a reminder, the two remaining site approaches selected are “Courtyard” (addition/renovation) and “Campus 2” (new building). Please see the earlier news update for more information related to this decision.

As part of the March 2nd design update, HMFH will provide a preliminary design and construction schedule for both site approaches, continue discussions on traffic flow, provide athletic program comparisons/flexibility in field layouts, review the current Space Programming Summary, examine updated evaluation criteria, etc.

The AHS Building Committee will also be reviewing an updated timeline for a path to vote on a recommended option to the School Committee and Select Board and will discuss scheduling of additional community forums and building committee meetings. Here is a high-level path to the AHS Building Committee’s vote to recommend a preferred option:

• March 2nd: AHS Building Committee Meeting, including further evaluation of two remaining site approaches
• March 9th: Community Forum at Memorial Hall Library at 7:00 PM
• March 23rd: AHS Building Committee meeting, including presentation of preliminary cost information
• March 29th: Community Forum at Memorial Hall Library at 7:00 PM
• March 30th: AHS Building Committee Meeting, including possible vote to recommend preferred option
• Early April (TBD): Tentative AHS Building Committee Meeting, including vote to recommend preferred option if not decided in late March

To hear more of what will be covered during the meeting, please see the full agenda on the town website. To have future meeting agendas automatically emailed to you or to receive text messages when an agenda is posted, please sign up through Andover’s Notify Me tool.

We look forward to seeing you there, but if you cannot attend in person, meetings are streamed live by AndoverTV and available in their meeting archive.

During the Andover High School Building Committee Meeting on 2/9/2023, the committee unanimously voted to narrow the three remaining site approaches to two. The two site approaches selected for further exploration and pricing were “Courtyard” (Addition/Renovation) and “Campus 2” (New Building).

The committee’s decision was based on months of evaluation, community input, and discussions with students, teachers/school staff, town departments, advisory committees, etc. Each approach will meet the educational plan for Andover students, and factors driving the decision to support “Campus 2” over the “Stand Alone” approach included: location on site, accessibility, and community use.

During the meeting, HMFH Architects provided a comparison of the existing athletic programs and site amenities versus potential changes, opportunities for future expansion, pedestrian zones, and reviewed the evaluation criteria and scoring between the Stand Alone and Campus 2 new building site approaches to help inform the committee’s decision. The scoring criteria included consideration of building layout, construction impact, site circulation, sustainability factors, space for potential amenities (outdoor learning space, fields, etc.), and site adjacencies (proximity to field house, efficient layout, clear community zones, etc.).

Over the coming weeks, design documents will be issued to the OPM and Architect’s construction cost estimators for preliminary pricing of both site approaches. Inclusion of a future parking garage and determination of either a renovation of the existing Collins Center or a new auditorium has not yet been decided and is pending cost information to inform the Building Committee’s recommendation.

Pricing information for both site approaches, a parking garage, and Collins Center vs. new auditorium will be presented to the Building Committee in late March.

The following graphics summarizes the 2 site approaches undergoing continued exploration and the most recent floor plan updates. The full February 9th Building Committee presentation can be found here.

Please join the AHS Building Committee at our next public meeting, scheduled for Thursday, February 9, 2023, at 7:50 AM in the School Committee room (2nd floor of 30 Whittier Court, above the Robb Senior Center).

Thank you to everyone who joined us at Memorial Hall Library for the community forum on Monday and thoughtful opinions on the different site approaches! With the feedback received from the community forum, the AHS Building Committee will be voting to reduce the number of site approaches from 3 to 2 during this Thursday’s meeting.

The final approaches will include the Courtyard (Addition/Renovation) and either selection of Campus 2 or Stand Alone for the new building approaches.

To help inform the committee’s decision, the project team will be focusing the presentation on the differences between Campus 2 and Stand Alone. This will involve reviewing preliminary building floor plans/space programming, landscape architecture configurations, athletic program comparisons, pedestrian zones, potential for future expansion, etc.

The project team has also established evaluation criteria to compare the different site approaches (including the parking structure and Collins Center/new auditorium options). The two site approaches selected will then be shared with PMA’s and HMFH’s cost estimators for development of a cost analysis in late March.

To hear more of what will be covered during the meeting, please see the Town website, the full agenda can be found here.

To have future meeting agendas automatically emailed to you or to receive text messages when an agenda is posted, please sign up through Andover’s Notify Me tool.

We look forward to seeing you there, but if you cannot attend in person, meetings are streamed live by AndoverTV and available in their meeting archive.

During the Andover High School Building Committee Meeting on 1/26/2023, PMA Consultants and HMFH Architects presented an update of the draft Feasibility and Schematic Design timeline.

The Landscape Architect, Arcadis|IBI Group presented preliminary landscaping configurations for each remaining site approach and overviewed the following considerations for each:

• traffic flow (cars and buses)
• parking (surface parking vs garage, with the Building Committee awaiting cost information before making a recommendation as to whether to include a parking structure in the scope of a future project)
• sports fields (count and orientation)
• a comparison of each approach against the proposed athletic programs/existing conditions

Additional potential site amenities such as tennis courts, basketball courts, skate park, and outdoor learning spaces were also discussed.

The following graphic summarizes the 3 remaining site approaches:

The full presentation – including the initial landscape architect designs – from the 1/26/23 meeting can be found here.

Additionally, the Committee provided a reminder that there is another community forum scheduled for Monday, February 6, 2023, from 7:00 PM to 8:30 PM at the Memorial Hall Library. We look forward to seeing you there!